Given the potentially significant advantages of mobile devices and teleworking, companies must have a clear policy regarding their use. This blog post will discuss the critical components of an effective mobile device and teleworking policy. Mobile devices and teleworking have become increasingly prevalent in today's workplace. We have implemented the following procedure to ensure that our employees can work effectively and efficiently.
What Mobile Devices and Teleworking Policy Are Reshaping Our Future?
The way we work is changing. Advancements in technology have made it possible for more and more people to work remotely, and as a result, the traditional office is becoming less and less common. In this blog post, we'll explore how mobile devices and teleworking are reshaping the way we work and the implications for the future of the office. The traditional workplace is no longer the sole location where work is completed. With mobile devices and teleworking, more and more people are working remotely.
This shift has implications for how we work and the future of the office. Let's look at how mobile devices and teleworking are reshaping the workplace.
Mobile Devices Are Making Us More Productive- There's no denying that mobile devices have made us more productive. With a smartphone or tablet, we can stay connected to work email, calendars, and files from anywhere. We can also use apps to be more productive while on the go.
- The implications for the future of work- The shift to mobile devices and teleworking is likely to profoundly affect a lot of work. As more people work remotely, the need for traditional office space will decline. This could lead to a rise in co working spaces and other alternative work environments.
- The Office is Becoming Less Common- As more people work remotely, the traditional office is becoming less common. A recent study by JLL found that the number of people working in downtown offices has declined by 17% since 2010.
- The Implications for the Future of Work- The shift to mobile devices and teleworking is likely to affect the future of work profoundly. As more people work remotely, the need for traditional office space will decline. This could lead to a rise in co working spaces and other alternative work environments.
Some Examples of Clauses to be Included in Mobile Device Policy
- Employees can use their mobile devices for work purposes, including email, phone calls, and text messages. However, all work-related communication must be professional and adhere to the same standards as if conducted using company-issued equipment.
- Employees must not use their mobile devices for illegal or prohibited activities while on company time or using company resources. This includes downloading unlicensed software, accessing unauthorised websites, or engaging in any activity that could compromise the security of the company's network or data.
- Employees must take steps to protect the confidentiality of company information when using personal mobile devices for work purposes. This includes storing work-related documents in a secure location and password-protecting all device access.
Some Examples of Clauses to be Included in Teleworking Policy
- Employees are permitted to telework on an as-needed basis provided prior approval is obtained from their supervisor. Teleworking arrangements must be made to not negatively impact the employee's job performance or ability to meet job responsibilities.
- Employees are responsible for ensuring that all company information remains confidential while teleworking and must take steps to protect data from unauthorised access or theft. This includes password-protecting all devices and accessing only authorised websites and applications.
- Work Schedules - Employees are expected to adhere to their approved work schedule. If an employee needs to make changes to their plan, they must obtain prior approval from their supervisor.
- Employees may not engage in any work-related activities outside their scheduled work hours without prior approval from their supervisor. This includes checking email, phone calls, and text messages.
- Employees must take their scheduled breaks and lunch periods as outlined in their work schedule. Intervals may not be used for work-related purposes unless authorised by the employee's supervisor.
What Topics To Be Included in Your Mobile Device and Teleworking Policy?
In addition to these general guidelines, your mobile device policy should also address the following specific issues:
- Security: Your policy should require employees to use a password or PIN to unlock their mobile devices and encrypt all work-related data. Employees should also be prohibited from installing unapproved applications on their devices.
- Productivity: Your policy should specify how employees can use their mobile devices during work hours and what activities are off-limits. For example, you may want to ban personal calls or limit employees' time checking personal email during work hours.
- Data Usage: Your policy should specify how employees can use work-related data on their mobile devices. For example, you may want to ban the downloading of work-related files onto personal devices or prohibit using work-related accounts (such as email).
- User responsibility:The first step in ensuring user responsibility is clearly defining what systems employees can access from their mobile devices and their permissions. For example, an employee may be able to access email but not the company intranet. Alternatively, an employee may be able to view specific data but not edit or delete it.
- Privacy: Your policy should address employee privacy concerns by specifying how the company will collect, use, and store employee data. For example, you may want to forbid the collection of sensitive information such as health data or require employees to consent to collect certain data types.
- Personal Information: Your policy should state how you will handle employee requests for access to their personal information stored on company servers. For example, you may want to allow employees to view their data but not edit it.