Description:
Document and Record Control is a process used to manage documents and records throughout their life cycle, from creation to archiving or disposal. It ensures that documents are up-to-date, accurate, secure, and easily retrievable.
The procedure for Document and Record Control typically includes the following steps:
- Identify the documents and records that need to be controlled.
- Develop a document and record control system.
- Implement the document and record control system.
- Regularly review the documents and records to ensure accuracy and compliance with regulations.
- Establish procedures for storing, retrieving, and disposing of controlled documents and records.
- Train personnel in the document and record control system.
- Conduct periodic audits to ensure compliance with the document and record control system compliance.
- Update documents and records as needed and maintain a record of changes.
- Regularly evaluate the document, record control system, and make necessary changes.
Format: MS Word
Features:
- Purpose
- Scope
- Users
- Reference Documents
- Control of Internal Documents
- Documents of External Origin
- Managing Records
- Validity and Document Management
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