QMS New Employee Induction Checklist

by Kishan Tambralli

What is New Employee Induction?

Employee induction, also known as onboarding, introduces a new employee to the company and its culture. This process includes providing the new employee with information about the company, such as its history, structure, values, and goals. Employee induction aims to ensure that the new employee feels welcome and prepared to start working for the company.

Employee induction introduces a new employee to the company and its policies, procedures, and culture. It can be a formal or informal process, depending on its needs. Employee induction is essential for several reasons: it helps ensure that new employees are familiar with the company's culture and expectations, helps prevent confusion and misunderstandings and helps new employees get up to speed quickly.

QMS New Employee Induction Checklist Template

Why Does an Induction Checklist Matter?

When you start a new job, many things go through your mind. For example, you may be wondering what the dress code is or when your first day is. However, one of the most important things to remember is to complete your onboarding process. This includes filling out all necessary paperwork and going through an induction checklist.

It Ensures That All Necessary Paperwork is Completed - When you start a new job, there are a lot of forms to fill out. An induction checklist ensures that all necessary paperwork is completed, including things like W-‐forms. This reduces the chances of important information being missed.

What Is Induction Day?

Induction day is an important day for new employees. It is when they officially join the company and are introduced to their new coworkers and boss. This can be a nerve-wracking experience, but it doesn't have to be.

The first thing to understand about induction day is what it is called. Induction day is used in the UK, while orientation day or onboarding day is more common in the United States. This day marks the beginning of your employment relationship with a company, no matter what you call it. On this day, you will typically be wondering what induction day is. This is the name for the orientation process that new employees go through. It can include various activities, such as meeting your colleagues, learning about the company's history and culture, and receiving training on how to do your job.

QMS New Employee Induction Checklist Word Template

What Must Be Included in an Induction Checklist?

There are so many things to remember, and it can be hard to know where to start. One of the most important things you need to do when starting a new job is complete your induction checklist. This document outlines all the tasks you need to complete to be fully up-to-speed with your new role.

One of the essential items on your induction checklist should be an overview of your company's policies and procedures. This document will outline how your company operates, from its business structure to its HR policies. It is critical that you are familiar with these policies, as violating them can lead to disciplinary action.

New Employee Induction Checklist Policies, Employee Induction Checklist Policies,

  • Who?
    When you join a new company, one of the most important things you need to learn about your new colleagues is to know who you'll be working with directly and who you'll be reporting to. It's also important to understand who you'll be interacting with occasionally - for example, C-level executives.
  • What?
    When an employee is hired, they should be given a copy of their job description. This document outlines what the employee is responsible for on a day-to-day basis, and it can help eliminate any confusion about expectations. However, even if an employee has a great job description, they will still need to know what is expected from them specifically. As we mentioned above, a job description outlines the employee's duties.
  • Where?
    The question of 'where' is tricky for employee onboarding, especially in the age of remote working and hot-desking. With employees spread out all over the country (or even the world), it can be challenging to ensure that everyone has a clear understanding of their place of work.
    Company Headquarters: The 'where' will depend on your company's location. If you have offices in multiple cities, then the first thing to do is establish a clear and consistent way of referring to each site.
  • Why?
    When it comes to employee inductions, one of the most important things you can do is address the 'why.' Why are they here? Why do the things we do matter? What is our culture, and how does it impact them?
    Many companies struggle with this, but it's essential to have a robust and precise culture that employees can understand and buy into. By explaining your core values, sharing what you're proud of, and putting new employees in touch with great cultural ambassadors, you help them feel part of that culture more quickly. This reduces uncertainty and gives employees a good feeling - hopefully making them want to come back again in the future!

Induction Checklist – What to include?

Employee Induction Checklist

  • Personal Details:
    One of the most critical aspects of setting up a new employee is getting their details right. This includes ensuring they have signed and returned their contract, as well as checking all their other official working information. It's also crucial to ensure you have carried out any necessary background checks, including CRB checks if appropriate. Finally, don't forget to get your new employee set up with a bank account!
  • Policies:
    Employees need to be aware of your company policies and procedures. This includes company culture information, policies relevant to them, and their strategies. It's essential to make sure this information is easily accessible, whether on a portal, noticeboard, or Slack channel. You may also want to consider including a link to an employee handbook on your website. Having this information readily available will help ensure that employees are aware of their responsibilities and comply with your standards!
  • Essentials:
    There are a few things that all employees need to know about their job, even if this information is included in other documents. First, make sure your employees are aware of the following: 
  1. The facilities you provide - make sure they know where to go and what to do when they arrive at work.
  2. Their working hours - let them know when they should arrive and leave each day.
  3. Expected breaks and holidays - give them an idea of when they can expect paid time off.
  4. Paternity, maternity, or shared leave - inform them of their rights to make the best decision for themselves and their family.
  5. What happens when they're sick - let them know how long they are allowed to be absent.
  • Keeping them safe
    We should all be aware of health and safety at work. It is a legal requirement in the UK for employers to ensure their employees are given the relevant health and safety information before they start working. This includes any precautions they must take to keep themselves safe, any necessary training or Personal Protective Equipment (PPE) they might need, and what they should do if there's an accident, emergency, or fire.

    Employers must ensure that all employees are given a health and safety induction when they start working. This will cover everything an employee needs to know to stay safe at work. It is essential for employees always to follow the health and safety guidelines set out by their employer.



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