ISO 22301 Supplier Qualification and Monitoring Procedure Template

by Rahulprasad Hurkadli

ISO 22301 is an international standard that sets out the requirements for implementing and maintaining a robust business continuity management system. One important aspect of ISO 22301 is the qualification and monitoring of suppliers, as they can play a critical role in the continuity of an organization's operations. The ISO 22301 Supplier Qualification and Monitoring Procedure Template provides organizations with a framework for effectively managing their supplier relationships in the context of business continuity.

This template outlines the steps and criteria for evaluating and selecting suppliers, as well as ongoing monitoring and evaluation activities. By implementing this procedure, organizations can ensure that their suppliers have the necessary capabilities and resilience to support the organization's business continuity objectives. This ultimately enhances the organization's ability to effectively respond to and recover from disruptive incidents.

ISO 22301 Implementation Tool kit

Importance of ISO 22301 Supplier Qualification and Monitoring Procedure Template

ISO 22301 is an international standard that provides guidelines for implementing and maintaining an effective business continuity management system. One crucial aspect of this standard is supplier qualification and monitoring, which ensures that suppliers meet the necessary requirements to support the organization in the event of a disruption.

  • Risk reduction: By having a supplier qualification and monitoring procedure template in place, organizations can reduce the risk of selecting unreliable or non-compliant suppliers. This template helps in evaluating and assessing suppliers based on predefined criteria, such as their financial stability, ability to meet contractual obligations, and adherence to relevant regulations.
  • Improved supply chain resilience: Supplier qualification and monitoring procedures ensure that suppliers have effective business continuity plans in place. This enables organizations to identify potential risks and vulnerabilities in their supply chain, enabling proactive measures to minimize disruptions. By ensuring suppliers meet ISO 22301 requirements, organizations can enhance the resilience of their supply chain and minimize disruption impact.
  • Enhanced operational performance: When suppliers are carefully selected and monitored, organizations can better manage their performance and ensure they meet the required standards. This not only improves operational efficiency but also mitigates risks associated with poor supplier performance, such as delays, quality issues, or non-compliance with legal and regulatory requirements.
  • Legal and regulatory compliance: Supplier qualification and monitoring are crucial for organizations to comply with various legal and regulatory requirements. ISO 22301 provides a framework to ensure compliance with such obligations by requiring suppliers to demonstrate their ability to meet relevant standards and regulations. This template helps in documenting these requirements and providing evidence of compliance.
  • Cost reduction: Implementing a supplier qualification and monitoring procedure template can help organizations reduce costs associated with poor supplier performance or disruptions. By proactively assessing and selecting reliable suppliers, organizations can avoid costly interruptions in the supply chain, prevent customer dissatisfaction, and minimize the need for reactive measures.

key components of ISO 22301 Supplier Qualification and Monitoring Procedure Template

A pointwise explanation of the key components of the ISO 22301 Supplier Qualification and Monitoring Procedure Template are as follows:

  • Description of Change: This component outlines any changes made to the procedure template, including revisions, updates, or modifications. It helps provide clarity on the current version and ensures that all users are aware of any changes made.
  • Scope and Purpose: This component defines the scope of the supplier qualification and monitoring procedure. It specifies the areas or departments within the organization to which the procedure applies and the purpose it serves. It helps to establish the context and importance of the procedure.
  • Supplier Selection Criteria: This component outlines the criteria and requirements for selecting suppliers. It includes factors such as supplier capabilities, quality management systems, financial stability, track record, and compliance with relevant standards or regulations. It helps ensure that only qualified suppliers are chosen to meet the organization's needs.
  • Non-Conformance and Corrective Actions: This component defines the process for handling non-conformance issues with suppliers and implementing corrective actions. It outlines the steps to identify non-conformities, report them, investigate their root causes, and establish appropriate corrective actions to prevent future occurrences. It helps maintain supplier performance and product/service quality.
  • Records Management: This component specifies the record-keeping requirements related to supplier qualification and monitoring. It defines what records should be maintained, how they should be documented and stored, and for how long. It helps ensure traceability and accountability in the supplier qualification process and provides evidence of conformity to ISO 22301 requirements.

The Benefits of ISO 22301 Supplier Qualification and Monitoring Procedure Template

  • Standardized approach: The ISO 22301 Supplier Qualification and Monitoring Procedure Template provides a standardized approach for businesses to qualify and monitor their suppliers. By following the template, businesses can ensure consistency and compliance with ISO 22301 requirements, leading to improved overall performance.
  • Risk mitigation: With the template, businesses can effectively assess and mitigate the risks associated with their suppliers. The template provides a framework for conducting supplier risk assessments, identifying vulnerabilities, and implementing appropriate controls to minimize potential disruptions to the supply chain.
  • Enhanced supplier selection process: The template helps businesses streamline their supplier selection process by clearly defining the criteria and requirements for supplier qualification. This ensures that only qualified and reliable suppliers are chosen, reducing the likelihood of supply chain interruptions or quality issues.
  • Improved supplier performance: The template includes provisions for monitoring supplier performance on an ongoing basis. By implementing this monitoring procedure, businesses can identify any performance issues or deviations from agreed-upon standards early on, allowing for timely corrective actions to be taken.
  • Increased resilience: By using the ISO 22301 Supplier Qualification and Monitoring Procedure Template, businesses can enhance their resilience against potential disruptions in the supply chain. The template emphasizes the importance of continuity planning and encourages businesses to establish backup plans and alternative sourcing strategies, ensuring the ability to respond to unexpected events effectively.
  • Compliance with regulatory requirements: Implementing the template helps businesses align with regulatory requirements related to supplier qualification and monitoring. By complying with ISO 22301 standards, businesses can demonstrate their commitment to quality, risk management, and business continuity, potentially leading to increased customer trust and satisfaction.


In conclusion, the ISO 22301 Supplier Qualification and Monitoring Procedure Template is a valuable tool for organizations seeking to ensure the reliability and resilience of their supply chain. By implementing this template, organizations can establish a systematic approach to evaluating potential suppliers and continuously monitoring their performance. This helps mitigate the risk of disruptions in the supply chain, allowing organizations to maintain business continuity even in challenging circumstances.

Furthermore, the template provides a clear and standardized framework for supplier qualification and monitoring, making the process more efficient and consistent across the organization. Overall, the ISO 22301 Supplier Qualification and Monitoring Procedure Template is an essential resource for organizations committed to building a robust and resilient supply chain that can withstand unexpected events and ensure uninterrupted operations.

ISO 22301 Implementation Tool kit